Constitution
Leyland Golf Society
Constitution
1. HISTORY OF NAME:
The society was founded by the employees of B.M.C (British Motor Corporation) in 1958 as a section of their Social Club activities.
The name changed to AAD (Automotive Assemblers and Distributors) for a period from about 1985 to 1995 when Leyland SA closed down.
The name of Leyland Golf Society was reintroduced to reflect the history and cups still in existence.
2. MEMBERSHIP
2.1 OBJECTIVES
• Leyland Golf Society is a Social Club but will promote the etiquette and rules of golf.
• Whilst winning is always exciting, individuals who seek golfing glory as their main goal, are unlikely to fit in to our group.
• Whilst enjoying our golf, we are generally more attracted to sharing a few laughs on and off the course in pleasant company.
We will limit our membership to 60 maximum paid up members. Any guests who qualify to join will be put on hold until a vacancy occurs.
Entries to individual games will be limitted to 48 players maximum. This is especially necessary where we all play off of one tee. Members will be able to book guests on the condition that the booking may be cancelled (and any monies paid will be refunded) if a paid up member wishes to play.
2.2 NEW MEMBERS
• A Visitor/Guest must play a minimum of 3 games in a period of twelve months to be eligible for membership and these games should normally be played in the same four ball as their sponsor. On the 4th outing he/she is expected to join and pay full dues.
• The committee will only approve membership when the full subscription fees have been paid. Annual subscriptions will be charged on a pro-rata basis depending on what time of the year the new member qualifies for membership.
• Visitors/Guests are not eligible to win prizes but are eligible to win Nearest the Pin awards.
• A members may invite a maximum of one Visitor/Guest per game and must book the person using the prescribed members booking system. The member is fully responsible for the visitor’s fees.
• A new member may not book a guest until he/she has played three games as a member.
3. ANNUAL CLUB CHAMPIONSHIPS:
• Played over a weekend over 36 holes, normally at the end of March each year.
• To be eligible to win any of the first three prizes, a member must play a minimum of six games in the 12 months prior to the Championship, three of which must be played in the six months prior to the Championship.
• Guests and members not eligible may still play in the Championship but are excluded from winning any of the first three prizes.
• The committee will decide on eligibility in the case of on any disputes.
4. MANAGEMENT:
• A Committee will be appointed at the AGM which takes place at the March game which normally coincides with the Club Championships.
• The Committee is responsible for the general running of Leyland Golf Society and any disciplinary matters. Adequate financial records shall be kept and shall be open for inspection at any time. A financial report shall be presented at the AGM.
• The Committee shall consist of:
o Club Captain
o Treasurer/Secretary
o Handicapper/Competition coordinator
o Web master/Chrab administrator/Fund raiser
o Fines Master
5. SUBSCRIPTIONS:
• Annual subscriptions and the green fees will be set by the Committee, and will
be effective from January to December of each year.
• The subscriptions are due by the 2nd outing of the New Year, ie the end of February.
• Failure to make full payment will disqualify you from the Club Championships which is normally at the end of March/3rd outing of the year.
• New members, on joining, will pay pro rata for the year’s subscriptions.
6. HANDICAPS:
• A handicap list will be available on the Chrab booking system, on the game tee off list and at all outings
and on the game tee off times list.
• Leyland Golf Society handicaps will be calculated by averaging the differentials from the
last six games (where available) and applying a 85% rule and then rounding up or down to a whole number.
• Members who have an official handicap will play off of the lower of this handicap and the live Leyland Golf Society handicap.
• Visitors and New Members not having an official handicap will play off a maximum 18 handicap for men and 30 for women.
• Once New Members have handed in 3 scores, they will be given a Leyland Golf Society handicap.
7. GREEN FEES:
• Member must make payment in full for their booked game using an internet transfer into the Leyland Golf Society account at least ten days prior to the game i.e. on the Friday a week before the game weekend. These funds must show in the Leyland Bank account by close of business on the Tuesday before the game.
• A policy of no pay then no play will be enforced.
• Members making cash payments into the Leyland Golf Society account must include a cash deposit fee as set by the bank.
8. FIXTURES:
• Fixtures for the ensuing year will be published at the beginning of each year.
• Players must book their games each month using the prescribed Chrab booking system. Guest bookings must be done by the sponsoring member using the same system.
9. CLUB RULES:
• Social Penalties - The member who wins FIRST prize at an outing will have their handicap cut by THREE, the member who wins SECOND prize will have their handicap cut by TWO, and the member who wins THIRD prize will have their handicap cut by ONE for their next outing.
Handicap penalties will be REDUCED BY ONE for each further outing AFTER THE FIRST penalty outing, unless he wins again, in which case further penalties will be imposed. Any social penalties will be suspended for the duration of Club Champs but will be reinstated for the following games.
• Maximum Handicaps – will be 30 for men and 36 for ladies
• Preferred Lies – on all fairways, one club length, not nearer the hole, by hand, will be allowed at all Leyland outings including the Championship.
• Lost Ball – In order to speed up play, if a player suspects his ball may be out of bounds or lost he or she must play and announce a provisional shot – ref rule 18 of the Rules of Golf effective January 2019.
• Score Cards – must be completed in full and correctly as failure to do so could lead to disqualification. In full means that full names, date, competition and totals must be included. At the discretion of the committee a member who has handed in an incomplete or incorrect signed card may be given the option to correct the card to avoid disqualification. Disqualification means exclusion from the prizes for the day and the loss of any points scored towards Top Gun or any other competition Leyland Golf Society may be running.
• A member must apologize to the Club Captain or a committee member for leaving before prize giving and may forfeit any prizes that he or she may win. He or she must pay any fine monies due before leaving.
• Dress Code – members will adhere to the correct dress code of the different clubs we visit. If for any reason you are asked to leave the course please do so in a gentlemanly fashion as our club’s reputation is at stake. Remember that we are visitors at the various clubs.
• Inclement Weather – In the event of inclement weather members, unless otherwise notified by the committee, are requested to arrive at the course to be played. It is common courtesy to the clubs concerned. A decision will be made there as to whether we will play or not.
• Behaviour - Should a member be deemed to have knowingly broken the rules of golf or carried out any action or actions leading to the embarrassment of Leyland Golf Society, the committee reserves the right to investigate such actions at a disciplinary hearing to be arranged with the member. Should the allegations be found to be substantiated, the member may be asked to tender his or her resignation from Leyland Golf Society.
10. BANKING POWERS:
· The Treasurer shall operate a banking account in the name of Leyland Golf Society.
· He/She shall be responsible for all financial transactions of the Society.
· A set of up to date accounts are to be available for inspection at any time.
· No loans are to be granted against this account.
11. WEBSITE: (www.leylandgolf.co.za)
The www.leylandgolf.co.za will be maintained to provide booking facilities and other useful information.
12. CLUB CLOSING:
The Leyland Golf Society retains the right to dissolve itself by an act of its own resolution taken at a Special General Meeting called for that purpose. Any resolution taken in terms of this rule to become effective, shall require a two thirds (2/3) vote of the votes of the members present and entitled to vote and upon adoption of suchresolution. All assets of the Society will be donated to an agreed Charity or Charities.
Updated April 2021